Privacy Notice

In accordance with the GDPR Spread Your Wings Kids Club has a duty to abide by the requirements of the EYFS and the GDPR. This policy is intended to provide information about how we will use (or “process”) personal data about individuals including: its staff; its current, past and prospective children; and their parents/carers.

Spread Your Wings Kids Club will collect and process personal data. We collect the information as it provides us with tools to ensure your child's needs are being met whilst in our care.

The type of details that we will gather on your child are as follows:

Personal information (such as name, date of birth, address and telephone numbers)
Personal files
Characteristics (such as nationality and language)
Attendance information (such as daily registers)
Relevant Medical information
Special Educational needs information

Why we collect and use this information

To fulfill our duties and obligations under a contract with our staff and parents/carers of children
To provide appropriate pastoral care
To assess the quality of our services
To comply with the law regarding data sharing

In addition, Spread Your Wings Kids Club will on occasion need to process special category personal data (concerning health, ethnicity, religion) or criminal records information (such as when carrying out DBS checks) in accordance with rights or duties imposed on it by law, including as regards safeguarding and employment, or from time to time by explicit consent where required. These reasons will include:

To safeguard children’s welfare and provide appropriate pastoral (and where necessary, medical) care, and to take appropriate action in the event of an emergency, incident or accident, including by disclosing details of an individual’s medical condition or other relevant information where it is in the individual’s interests to do so: for example for medical advice, for social protection, safeguarding, and cooperation with police or social services, for insurance purposes or to staff who need to be made aware of dietary or medical needs;
In connection with employment of its staff, for example DBS checks, welfare or pension plans
As part of our complaints, disciplinary or investigation process that involves such data, for example if there are SEND, health or safeguarding elements.
For legal and regulatory purposes (for example child protection and health and safety) and to comply with our legal obligations and duties of care

How we collect data

Generally, we receive personal data from the individual directly (including, in the case of children, from their parents). This may be via a form, or simply in the ordinary course of interaction or communication (such as e mail or text).

However, in some cases personal data will be supplied by third parties (for example another childcare setting, the school or other professionals or authorities working with that individual).

Storing data

We hold data for as long as you are registered with us. Some data for HMRC purposes, personnel records and incidents and attendance will need to be kept for a period of years. Any documents that are not needed or wanted by the parents/carers and are not required to be kept for a minimum amount of years will be shredded or burned.

Data Stored

Contracts including personal detail - Lockable cabinet- securely locked